Data controller
The controller of your personal data is Future Processing S.A. with the registered office in Gliwice, ul. Bojkowska 37A, 44-100 Gliwice, recorded in the Register of Entrepreneurs maintained by the District Court in Gliwice, X Commercial Division of the National Court Register under number KRS 0000817352, Tax ID No. (NIP) 634-25-32-128.
Data Protection Officer
You can contact our Data Protection Officer by sending an e-mail to the following address: gdpr@future-processing.com
Purposes and legal basis of the data processing
| Purpose of processing | Legal basis |
| Performance of a contract with an employee based on mutual agreement | Art. 6 Paragraph 1 point b) GDPR Performance of a contract and steps taken prior to entering into a contract |
| Performance of a contract based on labour law | Art. 6 Paragraph 1 point c) GDPR Compliance with a legal obligation (Labour law and supplementary regulations) |
| Employees’ insurance contributions | Art. 6 Paragraph 1 point c) GDPR Compliance with a legal obligation (Social security law and supplementary regulations) |
| Maintaining accounting and tax records | Art. 6 Paragraph 1 point c) GDPR Compliance with a legal obligation (Accounting and supplementary regulations) |
| Establishment, exercise or defence of legal claims | Art. 6 Paragraph 1 point f) GDPR Legitimate interest (employment of new employees and defence of legal claims) |
| Performance of a contract based on civil law | Art. 6 Paragraph 1 point b) GDPR Performance of a contract and steps taken prior to entering into a contract |
| Additional employee insurance | Art. 6 Paragraph 1 point a) GDPR Employee consent |
| Disclosing information to future or potential employer | Art. 6 Paragraph 1 point a) GDPR Employee consent |
| Other data voluntarily provided by employee (like photo or phone number) | Art. 6 Paragraph 1 point a) GDPR Employee consent |
| Storing data for archival purposes | Art. 6 Paragraph 1 point c) GDPR Compliance with a legal obligation (Social security regulations) |
| Disclosing data to clients and potential clients in order to present Controller’s competencies | Art. 6 Paragraph 1 point f) GDPR Legitimate interest (Performance of a contracts with clients and acquiring new clients) |
| Engagement survey (Happy Team) | Art. 6 Paragraph 1 point f) GDPR Legitimate interest (Providing attractive work place for employees and contractors) |
| Data analysis in order to prevent employees’ demotivation | Art. 6 Paragraph 1 point f) GDPR Legitimate interest (preventing demotivation of employees and minimizing employee rotation) |
| Sharing data with providers of benefits for employees | Art. 6 Paragraph 1 point a) GDPR Employee consent in order to apply for employee benefit |
| Preparing personalized access cards (containing employee image) | Art. 6 Paragraph 1 point a) GDPR Employee consent |
| Processing basic data (like participation in projects, technologies used) of former employees and contractors to offer participation in new project | Art. 6 Paragraph 1 point f) GDPR Legitimate interest (employment of new employees to participate in new projects) |
The scope of data
In order to perform contract we gather both identification data (including full name, ID or passport number) as well as contact data (phone number, email, address). We gather also data on your previous employment, education or additional qualifications.
We analyze some data (e.g. mini-surveys, comments) due to our legitimate interests, especially so that we can offer attractive place of work for our employees and minimizing the number of persons who wish to leave the company.
Sometimes we might need additional data from you (e.g. related to your position) or information on third party (e.g. to sign them up for additional insurance).
Recipients of the personal data
We might share your data with our clients or potential clients, business partners and entities that provide services on our behalf of and on our commission (e.g. entities providing email services, hosting, technical support, consultancy or audit services).
Sometimes we might be obliged to provide information to eligible authorities acting on lawful basis (e.g. court, prosecutor’s office, supervisory authorities).
If you had given consent, we may pass your data to your future or potential employer or business partner, if one requests such information from us.
After your trial period ends we will pass your data to the provider of employee benefits (unless you let us know you do not want to participate in that programme).
Transfers of data to third countries
Some of our recruitment data is stored in systems delivered by other companies, located outside European Economic Area. In such cases we always execute the data processing agreement witch such companies based on standard data protection clauses in accordance with GDPR, or we base our processing on other legal mechanisms (like Data Privacy Framework or adequacy decision issued by European Commission).
Period of data processing
We will process your personal data until (i) you effectively object to such processing, or (ii) till the termination of the agreements, or (iii) as long as it is required by the provisions of the law. We may also store the data (or its part) for the purposes of establishing, exercising or defending legal claims, but no longer than 10 years after the end of cooperation.
Your rights
Due to the fact that we process your personal data you can at any time:
- request access to your data and to rectify it
- withdraw your consent to the processing of your personal data by sending an e-mail to the following address: gdpr@future-processing.com, and request erasure of your data
- object to the processing of your personal data, on grounds relating to your particular situation, which causes that you don’t want us to process your personal data due to our legitimate interest
- object to the processing of your personal data for direct marketing purposes
- receive personal data that you provided us with, agreeing for their processing or concluding agreement. You will get these data in a structured, commonly used, machine-readable format and you can send these data to another data controller (right to data portability)
- lodge a complaint with the competent supervisory authority if you think that we are processing your personal data with a violation of applicable regulations.
Necessity to provide personal data
Providing your personal data is voluntary, however refusing to do so results in impossibility to perform a contract or exercise additional provisions. It might also prevent us from realizing our legitimate interests and this in turn might have negative impacts of the work conditions we offer.
Automated decision-making
We will not use your data for automated decision-making, including profiling.