On top of storing documents and improving communication, intranet can also be used for company news, discussion feeds and surveys.
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An intranet can help your employees to be more productive, as it allows them to locate information that is accurate faster, at anytime and from anywhere.
It also enables the automation of tasks – from simple ones like requesting a batch of business cards, or arranging a meeting to more complex processes including CRM.
An intranet can be a powerful tool for effective communication which may be a challenge in some mid-sized or large organisations. Employees take notice of it because it gives them the opportunity to be updated immediately when something important happens. What’s more, since everyone gets the same message, miscommunication can be avoided.
Modern intranets can also have social tools built into them which means that as well as being used as the source of company information, they can also support teamwork and facilitate employee engagement.
Each company has its own unique and extensive knowledge base. However, how much time do employees lose sorting through documents and looking for what they need to perform their job? Organising and efficiently retrieving company information is possible thanks to the tools available within the company intranet.
One example is a company search engine. This ensures easy access to company blogs, wikis, discussions and recent versions of documents across the entire organisation.
An intranet is a cost-effective and time saving solution as it centres all information in one place significantly reducing the time to retrieve data. The scope of an intranet can be vast – from holding a corporate email template or allowing restricted access to an important document, to requests for printer or maintenance repairs.
Most importantly, an intranet provides cost savings from hours saved and an increased speed with which everyday tasks can be tackled.
Running out of storage space on your computer is no longer a problem. With an intranet you can keep important documents on the server. What is more, you can also share and edit them with your co-workers and reduce maintenance overhead, while at the same time being able to access them from home.
Printing copies of everything and wading through piles of papers on your desk is a thing of the past as intranet allows you to store documents on your internal website and search through them easily. This not only saves money on printing but also ensures employees are only viewing the most recent versions of any document.
Facilitated communication and collaboration
An intranet will help you promote information sharing within your company allowing employees to exchange knowledge and providing a suitable forum for suggestions and ideas.
It also makes collaboration easier as employees can simultaneously work on the same document. In addition, any previous versions can also be retained as changes are automatically saved in the document’s history.
An intranet means having everything in one place. It is an efficient source of knowledge that allows employees to easily search for information they want. It can also shape and enhance business processes by quickly identifying employees that have the relevant knowledge to be involved at any stage of a project.
Integrating your intranet with your company’s current communication software, such as Outlook calendar and email, will make it an immensely powerful tool for your organisation. A good intranet should be in tune with the company and reflect its working culture and values. Adding company blogs to your intranet for example, will make it a consistent and valuable source of up-to-date information.
Since your intranet portal will be storing company documents and sensitive data, security is one of the key priorities that Future Processing will implement in the delivered product.
Allow remote access
An intranet should be available not only to employees working from the office but also accessible to staff working remotely.
An intranet can automate workflows and processes, and save employees’ time by making their everyday work and tasks easier and more efficient.